Beginning in the summer of 2019 event participants can sign their event waivers/release forms electronically during the registration process. So no more printing (and storing) tons of paper release forms! NEBRA recommends the use of the online waiver option for all events opening registration after June 2019. The new process is a little different from the way events here in New England previously so we are working with BikeReg and USA Cycling to create some guides. 

The most important change for New England Event Directors is that in order to open registration you *must* start the USA Cycling permit process. You will need that permit number to enable the online waiver through BikeReg, and new cross-site functionality between BikeReg and USA Cycling will pre-fill a lot of information for you. 

You can of course set up your BikeReg page before you permit, but you should not open registration until you can enable the online waiver with your permit number. 

To begin, login to your event director account on BikeReg and select the “Create New Event” button: 

To enter an existing USA Cycling permit number, click on the “Import My Event Information From USA Cycling” butA box will appear where you are able to enter your past or current permit number. After the permit number is entered, just select “Load Event Information” to pre-fill event information into the BikeReg event setup forum:

Loading the event information will pre-fill most of the “Event Basics” and other event setup sections. This information is always available to be edited if changes need to be made at a later date.

Once the USA Cycling permit number has been entered, the “Sanctioning” section under “Event Basics” will provide the option to enable the USA Cycling online waiver for your event.

To enable this waiver, just select the box highlighted in orange: 

Online Waiver

If the USA Cycling online waiver has been enabled for your BikeReg event, you can view the waiver by selecting the “Online Waiver” tool in the Event Setup menu of your event director account: 

The USA Cycling waiver cannot be edited, but you can scroll through the waiver to read the entire text (see arrow on right).

You can also download the signed participant waivers (see arrow at top): 

If the USA Cycling database is inaccessible for any reason, or the connection is slow during the registration process, the waiver will be emailed out to participants so they can continue registering without having to wait for the waiver to load.

As an event director, you will always be notified and able to see if there are any unsigned waivers remaining in your event.

You can email these incomplete waivers out to participants by selecting the blue “Email Unsigned Waivers” button (see arrow below): 

All participants must sign a waiver for USA Cycling events, either electronically during registration on BikeReg, or via wet signature on-site. Here are some features of the system to ensure compliance:

• For participants under 18 (19 in Alabama), BikeReg will email a link to the waiver to the participant’s parent/legal guardian to sign electronically.
• When registering another person, an email will be sent to the participant with a link to the waiver so they can agree to the waiver before the event.
• The director can run a report to view who has not signed the waiver, and can email participants reminding them to agree to the waiver. If the participant does not sign electronically, the director can print out paper pre-populated waivers. The waiver is a legal document. It is crucial that paper waivers not be altered or resized when printing. This applies to both pre populated and blank waivers for day of event registration.

License Verification For Racers

The license verification tool integrates directly with the USA Cycling database for real-time license verification. This tool is optional and will not be in effect for events that don’t require USA Cycling licenses.

If a participant registers for an event with an expired license, the event director will be able to download the registration data that includes a list of expired and active licenses.

USA Cycling licenses now verify the participant’s entire birthday. If the birthday and license number do not match during registration, the participant will receive a “Registration Incomplete” warning:

The participant can then select the clickable “edit” link to be redirected to correct their license number and/or birthdate.

The license verification tool will also verify that the participant is registering for the correct category, corresponding to their USA Cycling license.

If participants register for a different category than what is listed under their active license, they will also receive a warning from the system. For more information on category restrictions please reference “Restrictions – Category Setup” in the BikeReg knowledgebase.